AI Automation · Recruitment
AI Automation for Recruitment
Deploy AI assistants trained on your own documents, SOPs, and pricing — answering staff questions and reducing manual knowledge work.
Why recruitment businesses choose this
AI Automation built for recruitment
Recruitment agencies live and die by speed: the fastest agency to submit quality candidates wins the placement. Yet consultants spend hours on manual CV screening, interview scheduling, and placement paperwork instead of building relationships. When candidate pipelines are tracked in spreadsheets and client updates sent manually, placements slow down and revenue suffers. Automating candidate workflows, client communications, and document collection on Microsoft 365 lets consultants focus on filling roles faster.
Reduce time-to-shortlist by 50% with automated CV screening and ranking
Eliminate placement paperwork delays with automated document collection workflows
Give every consultant a live pipeline dashboard instead of manual spreadsheet tracking
How it works
What we actually build and deliver
We index your existing documents — SOPs, pricing files, policies, email templates — into a secure knowledge base inside your Microsoft 365 tenant. Then we deploy an AI assistant (via Teams, SharePoint, or a custom interface) that your team can ask questions in plain English. The assistant reads your documents, finds the relevant answer, and cites the source. No data leaves your environment. We handle the prompt engineering, testing, and deployment. Your team gets a working tool, not a prototype.
The problem
What is slowing recruitment businesses down
Candidate pipeline managed in spreadsheets and email
Consultants track candidates across shared spreadsheets and inboxes. Without a centralised view, candidates get forgotten, duplicated, or poorly updated.
Client update calls replacing what automation could do
Sending clients weekly pipeline updates, interview confirmations, and placement paperwork is manual, time-consuming, and inconsistent across consultants.
Onboarding and placement paperwork delayed
Collecting references, contracts, and right-to-work documents for each placement involves back-and-forth that delays start dates and frustrates clients.
What we build
AI Automation use cases for recruitment
CV screening and shortlist summary assistant
Job specification drafting and refinement tool
Candidate and client FAQ bot trained on your processes
FAQ
Common questions
What documents can the AI read?
PDFs, Word documents, Excel files, SharePoint pages, and email templates. We can also connect to data in Lists or CRM systems via API.
How accurate are the answers?
The AI cites sources for every answer, so your team can verify. We tune the prompts during setup to minimise hallucination and test against real scenarios before launch.
Can we control what the AI can and cannot answer?
Yes. We configure topic boundaries and response guardrails during setup. You can update these at any time via an admin panel.
Can this integrate with our ATS (JobAdder, Bullhorn, Vincere)?
Power Automate connects to most ATS platforms via API or webhook. We confirm connector availability during scoping.
Can candidate data be handled compliantly under the Privacy Act?
Yes. All data remains within your Microsoft 365 tenant. We configure role-based access so only authorised consultants can view candidate data.
We are a boutique agency with 5–15 consultants. Is this the right fit?
Yes. We build for agencies of your size. The goal is reducing admin per consultant so they spend more time with clients and candidates.
Explore more
Related solutions
Other services for recruitment
AI Automation in other industries
Automation guides for recruitment
Ready to automate your recruitment business?
We will scope the work, provide a fixed price, and you decide. No obligation.